“Now it is required that those who have been given a trust must prove faithful.” — 1 Corinthians 4:2

Producer Role Guide

Purpose

The producer ensures that every creative vision is supported by a realistic, organized, and sustainable plan. They manage the operational side of the production — budgets, schedules, communication, and volunteer coordination — allowing the director and cast to focus on ministry and artistry.

Core Responsibilities

• Project Planning - Establish the production calendar, rehearsal schedule, and milestones.
• Resource Management - Track budgets, materials, and technical needs with stewardship and transparency.
• Volunteer Coordination - Ensure each role is filled, equipped, and informed.
• Communication Hub - Serve as the primary link between church leadership, departments, and volunteers.
• Risk & Safety Oversight - Confirm safety checklists, emergency procedures, and compliance with church policies.
• Post-Event Review - Archive documents, collect feedback, and prepare reports for leadership.

Best Practices

• Keep documentation current — schedules, rosters, and budgets.
• Create backup plans for key roles, props, and technical elements.
• Communicate early and often; clarity prevents burnout.
• Support the director’s creative vision while safeguarding the team’s capacity.
• Model calm under pressure and gratitude in every interaction.
• Treat every logistical task as ministry — service that enables worship.

Communication Rhythm

| Area | Frequency | Focus | |——-|————|——–| | Leadership Sync | Weekly | Budget, scope, resource updates | | Department Coordination | Bi-weekly | Cross-team needs and timing | | Volunteer Updates | As needed | Reminders, changes, encouragement | | Debrief & Archive | Post-production | Feedback and documentation |

Stewardship Principle

Producers manage details not for control, but for care — ensuring that creative ministry is sustainable, safe, and faithful to the church’s calling.